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What Is a Virtual Coworking Space?
A virtual coworking space is a digital, simulated office space outfitted with collaboration features to replicate a physical office space. virtual coworking space primarily act as the collaborative hub for remote teams and foster work management. While remote teams can connect using any communication channel or virtual meeting platform , virtual coworking space provides a structured framework for remote teams' collaboration that wouldn't otherwise exist.
Virtual coworking spaces provide instant messaging, video conferencing , and screen-sharing features bundled in a single offering.
The primary value of virtual coworking is that it brings people together no matter their geographical location and fosters collaboration and productivity.
Now that we are familiar with the virtual coworking space concept, let's understand the striking features of virtual coworking platforms that can benefit your business.
Virtual Office vs Traditional Coworking Spaces
Virtual offices and traditional coworking spaces offer different solutions to modern workspace needs. While traditional coworking spaces provide a physical workspace for members to work together, virtual offices are remote and do not have a physical space. Virtual offices are generally less expensive and offer greater flexibility, as team members can work from anywhere.
However, traditional coworking spaces encourage collaboration and networking among members, while virtual offices require more intentional efforts to foster communication and teamwork. Additionally, virtual offices provide a higher level of privacy, while traditional coworking spaces may have more noise and distractions due to the shared environment. Ultimately, the choice between virtual offices and traditional coworking spaces depends on the needs of the team.
Some Virtual Coworking Platform Features to Look For
1
A prime business address
The physical address of an organization working remotely is almost as crucial as its coworking community. All companies want prominent sites for their workplaces at a convenient cost. A virtual mailbox serves this purpose by providing you the appearance of having a physical office in place of commercial office space. Another benefit while using a virtual mailbox address is that you can keep your personal information private by using a reputable permanent company address for public records. In turn, your business will have a physical presence and a professional business image.
2
Conference room access
Virtual coworking platforms provide access to go to virtual locations such as phone booths and meeting rooms. Some coworking spaces have customizable rooms, so members can see what exactly the other person is working on. This is an excellent functionality for teams collaborating on the same project or initiative.
3
Desk space
When members sign up for a virtual coworking membership, they gain a feeling of solidarity while working from different corners of the world. Here every resource has a specific desk marked in the virtual office floor plan from where they can engage with other team members throughout the day. For those who don't want anybody bothering them, they can use knock-on virtual doors features as well.
4
Collaborative solutions
For companies that thrive on remote team collaboration, virtual coworking spaces recreate the energy of in-person office environments. In addition, virtual coworking provides internal communication channels like instant messaging, video conferencing, etc., and offers collaborative tools like screen sharing and document sharing. Thus, these collaborative solutions give you a seamless remote work experience in real-time, just like a physical office.
5
Reception services
Virtual coworking space often welcomes a lot of guests, clients, and stakeholders of the companies. Therefore, using software that gives digital receptionist solutions is ideal. In many platforms, this service is primarily an add-on when given additional fees. The service includes front desk operations and a visitor check-in system that streamlines and keeps track of guests.
18 Best Virtual Coworking Software for Teams
Focusmate is a virtual coworking platform that allows remote workers to stay accountable, motivated, and productive while working from home. The platform connects users with a "focusmate," a randomly assigned accountability partner who works alongside them in virtual silence for a 50-minute work session.
Users can choose to work with the same focusmate repeatedly or work with someone new each time. Focusmate also offers features such as optional check-ins before and after work sessions, a scheduling tool, and a community forum for users to connect and share their experiences. The platform is designed to help users overcome distractions and procrastination by providing a sense of accountability and community support. Focusmate offers both free and paid plans with additional features such as longer work sessions and the ability to work with the same focusmate repeatedly.
Key Features:
- Virtual coworking sessions with an accountability partner
- Random accountability partner is assigned for each work session
- Scheduling tool to set preferred time slots and frequency
- Optional check-ins before and after work sessions
- Community forum to connect and get support
Pricing:
Paid plans start at $6.99/month if billed yearly or $9.99/month if billed monthly
Free Trial:
There is a free plan available that allows you to participate in 3 sessions per week.
Pros & Cons :
- Provides a structured environment for remote work.
- Promotes productivity and accountability.
- Offers a free plan with limited features.
- Works with any type of work, not just meetings.
- Only works if you have a good internet connection.
- May not be suitable for people who prefer working alone.
Walkabout Workplace was founded in 2015 and is now a popular online coworking space where users go to work every day, similar to an actual office setting. Walkabout is outfitted with collaboration and communication tools such as video calls, chat, screen share, and productivity bots to host online meetings, voice conference calls, and group discussions. In addition, the tool also has a real-time interactive floor plan, where user status is visible to everyone. I feel it is best for small to midsize businesses that work with their teams remotely
Key Features:
- Create custom digital offices
- Get real-time in-office status
- Virtual receptionist & advanced chat functionality are available
Pricing:
Walkabout Workplace has multiple pricing options. The single-user package comes at $15, the 2-49 user package is at $13, the 50-99 user package is available at $12, and for 100+ users, the cost will be $10 per user per month.
Free Trial:
They do not have a free version but offer a free trial on request.
Pros & Cons :
- Provides a virtual office space with customizable features.
- Offers tools for collaboration, communication, and productivity.
- Allows for virtual team bonding activities.
- Offers a free trial period.
- May require a learning curve to get used to the interface.
- Can be expensive for larger teams.
Sococo is the virtual coworking space where geographically distributed teams collaborate to work efficiently. It also gives a birds-eye view of your remote team activities in real-time. The Sococo platform effortlessly integrates with other collaboration tools like Zoom, Google Meet, etc., and offers shareable meeting link URLs for guests. With Sococo, our team had a great experience as it made an immediate and positive response to our work culture. The in-app chat facility and live audio, and video conferencing are some of the best features of this virtual coworking space app that our team relied on. It also provides document sharing and another interesting feature called ‘knock on a door to collaborate spontaneously.
Key Features:
- Create blinking avatars of users
- Different lobby spaces are available, such as a conference room, presentation room, brainstorming room, media lab, etc
- Multiple concurrent screen shares
Pricing:
The limited version is available at $13.49 per seat per month (10 seat minimum), and the Sococo unlimited version is available at $24.99 per seat per month (100 seat minimum)
Free Trial:
Available for 15 days
Pros & Cons :
- Offers tools for collaboration, communication, and productivity.
- Allows for real-time collaboration and communication.
- Limited integrations with other software.
- Some users report issues with video and audio quality.
WorkPatterns simplifies remote workflow and team management. The coworking online platform helps us to implement continuous feedback, 1:1, and group meetings, all in one place. In addition, the tool offers collaboration features that allow your team to seamlessly carry out day-to-day activities and share the docs and files with other team members. If you’re interested in integrating it with other tools such as Microsoft Teams, google suite, zoom, and more you may do so with ease. Our team appreciated the fact that WorkPatterns provided customizable meeting agenda templates, which made our staff meetings more organized and on topic.
Key Features:
- Uniquely designed workspaces and meeting rooms available
- The platform offers end-to-end encryption, i.e., all the data are protected via SL connections
- Room lock functionality is available
Pricing:
Lite plan is free for all users. In comparison, premium and professional plans are available at $25, $23 per user per month. There is also an enterprise plan in which pricing is not disclosed.
Free Trial:
Premium or professional plans are available for free for 14 days
Pros & Cons :
- Provides a customizable virtual office space.
- Offers tools for collaboration, communication, and productivity.
- Allows for real-time collaboration and communication.
- Can be expensive for larger teams.
- Limited integrations with other software.
WorkPatterns simplifies remote workflow and team management . The coworking online platform helps us to implement continuous feedback, 1:1, and group meetings, all in one place. In addition, the tool offers collaboration features that allow your team to seamlessly carry out day-to-day activities and share the docs and files with other team members. If you're interested in integrating it with other tools such as Microsoft teams, google suite, zoom, and more you may do so with ease. Our team appreciated the fact that workpatterns provided customizable meeting agenda templates, which made our staff meetings more organized and on topic.
Key Features:
- Modular meeting templates are available
- Easy-to-use interface
- AI-enabled language features
Pricing:
A starter plan is available for all users, a team's plan comes at $8 per user/month, and there is also an enterprise in which pricing is not revealed.
Free Trial:
Available for 28 days
Pros & Cons :
- Provides a structured environment for remote work.
- Offers tools for collaboration, communication, and productivity.
- Can be expensive for larger teams.
- Limited integrations with other software.
- May not be suitable for people who prefer a simpler interface.
SpatialChat is a coworking online platform that provides the greatest virtual working experience for remote teams. The platform makes it easy for companies to relocate individuals to other rooms and invite more people to the meetings. In addition, it has options to organize and customize an online event for hundreds or even thousands of attendees. Companies can use SpatialChat for virtual conferences, international congresses, online events, webinars, learning, and more.
Key Features:
- Unique video chat conversations functionality available
- More than 100+ design layouts are available
- An organizer can set room permissions to allow guests to join
Pricing:
Free plan available for limited users. Startup plan is $5/per user/ per month (maximum users 250). The enterprise plan is $12/per user.
Free Trial:
N/A
Pros & Cons :
- Provides a customizable virtual event space.
- Offers tools for collaboration, communication, and productivity.
- Allows for real-time collaboration and communication.
- May require a learning curve to get used to the interface.
- Some users report issues with video and audio quality.
Caveday is a productivity company that offers virtual and in-person workshops designed to help people accomplish deep work and avoid distractions. The company provides a structured framework for participants to work in 45- or 90-minute intervals with breaks in between, similar to the Pomodoro technique.
Caveday's virtual workshops feature guided meditations, productivity coaching, and accountability partners to help users stay on task and accomplish their goals. The in-person workshops offer a distraction-free environment and group support to help participants stay focused.
Key Features:
- Structured virtual and in-person workshops for deep work
- Guided meditation to help users relax and focus
- Productivity coaching to overcome distractions and procrastination
- Accountability partners to stay on task and avoid distractions
- Distraction-free environment for in-person workshops
- Corporate workshops and coaching for teams and organizations
Pricing:
Membership starts at $30/month.
Free Trial:
N/A
Pros & Cons :
- Focus on time-blocking and productivity.
- Includes live sessions with trained productivity coaches.
- Offers a Pomodoro timer to help break work into focused sessions.
- Only available during scheduled Caveday sessions, which may not work for everyone's schedule.
- No ability to customize or set personal goals or tasks.
GetBusy coworking online platform helps enhance and manage the remote workforce while boosting productivity and saving time. It is ideal for any type of task or discussion and teams, both big or small. The coworking online software has an easy-to-use interface for beginners and is quick to set up. In addition, the tool can be easily integrated with your existing app suite or collaboration tools such as Outlook, NetSuite, and more. Other than this, it also has the functionality to remove off-topic discussions, data, and clutter.
Key Features:
- Multi-language support
- Cross-platform Integrations
- In-depth analytical dashboard
Pricing:
Free basic plan is available for limited users. Enterprise plan is available for $30 per user per month.
Free Trial:
N/A
Pros & Cons :
- Simple and easy-to-use interface.
- Ability to create custom tasks and lists.
- Offers progress tracking to monitor productivity.
- Limited features compared to other productivity apps.
My Focus Space is a virtual coworking space where the tool allows users for different time-limit working sessions, followed by networking sessions. While using this app, you'll also receive a notification message when someone else is waiting for you in the lobby or alert messages. It also provides clear visibility to managers, supervisors, and team members about your work state, making the objective more concrete and easy for coworking online.
Key Features:
- Shareable calendar features
- Integration and analytics functionality
- Get real-time insights
Pricing:
Currently, the plan is free for all users with unlimited sessions
Free Trial:
N/A
Pros & Cons :
- Allows users to create a customizable and immersive work environment.
- Offers different themes, such as nature and beach themes, to help reduce stress and increase focus.
- Includes white noise options to help users concentrate.
- May not work for everyone who needs a more traditional workspace.
- Limited functionality compared to other productivity apps.
The spot is the virtual co-working space for your organization that replicates the feeling of working in a shared space in a digital environment. It makes it simple to share numerous screens, sticky notes, pictures, and documents in a virtual working space. Users can either use a pre-existing template or create their own from scratch. Everything is completely customizable as per the coworking needs. Plus, it is not mandatory for users to use the app version; instead, they can join instantly with just a web browser.
Key Features:
- Advanced collaboration features
- Integration with analytics and marketing tools
- Customizable templates available
Pricing:
Free plan available for small teams. Growth pricing plan is $10 per user/month. Contact for Enterprise pricing
Free Trial:
Available for one month
Pros & Cons :
- Offers a minimalist and distraction-free interface.
- Includes a Pomodoro timer to help with time management.
- Can integrate with other productivity tools like Trello and Asana.
- Limited features compared to other productivity apps.
- No customization options for themes or personalization.
Filo is a fast, flexible, and collaborative virtual working space for virtual events and team meetings . Their direct integration with Zoom means that you can accommodate any number of attendees without sacrificing audio or video quality. The tool offers the functionality to customize rooms and environments so your team spends more time learning, networking, and collaborating. In addition, public and private settings give you the power to foster the conversations that move your business forward.
Key Features:
- Cloud storage available for all users
- Zoom integrated
- Webinar features available
Pricing:
The standard plan is free for all users, and the filo monthly and annual plan requires users to request a quote.
Free Trial:
N/A
Pros & Cons :
- Offers a clean and intuitive interface for task and project management.
- Includes a Pomodoro timer to help with time management.
- Allows for team collaboration and communication.
- No customizable options for themes or personalization.
- Limited features compared to other productivity apps.
Working from home is now easier with the new SaaS platform, a virtual office.team . Companies can accommodate their entire workforce into one Virtual Office coworking online space and seamlessly foster day-to-day work operations. This online coworking space also enables companies to cultivate company culture better and encourages collaboration and creativity, especially in remote and distributed environments.
Key Features:
- Easy-to-use interface
- Intuitive video chats
- Quality-rich calls & responsiveness
Pricing:
Free plan is available for users with limited features. The startup plan and business plan are available at $8- $16 per user per month. For the enterprise plan, users are required to request a custom quote.
Free Trial:
N/A
Pros & Cons :
- Provides a customizable virtual workspace with various environments to choose from.
- Offers team collaboration and communication features.
- Can integrate with other productivity tools like Google Drive and Asana.
- May not work for everyone who needs a more traditional workspace.
- Some users may find the virtual workspace distracting.
Knock is a virtual coworking space under development that allows distant teams to work closely together. When used, the virtual coworking technology simulates a physical office environment with a remote workspace. For example, you and your peers can have a coffee in the lobby, have a discussion with your teammates in the brainstorming room, or do an hour-long workshop in the conference room, and so on.
Key Features:
- Unlimited cloud recording
- Automatic transcription of meetings
- Smart assistant available
Pricing:
Available on request.
Free Trial:
N/A
Pros & Cons :
- Simple and intuitive interface.
- Supports video and audio calls with screen sharing.
- Offers integrations with Google Calendar and Slack.
- Limited features compared to other collaboration tools.
- No mobile app available yet.
Teamflow is an online coworking space that mimics the presence of being in the actual office. In Teamflow, you can see your video in a bubble on a virtual office floor plan and can hear individuals in your immediate vicinity. This means that when you want to chat with someone, you can just walk up to them and eliminate the back-and-forth nightmares experienced on Slack or Zoom platforms.
Key Features:
- Built-in security and encrypted features
- Bandwidth friendly
- ustomization facilities available
Pricing:
Just a single plan is available called Sales Floor for $50/per user/ per month
Free Trial:
N/A
Pros & Cons :
- Offers a virtual office environment with customizable spaces.
- Supports video and audio calls with screen sharing.
- Includes collaboration tools like whiteboards and note-taking.
- Integrates with popular project management tools like Trello and Asana.
- Limited mobile support.
- No support for third-party integrations.
- Learning curve for navigating virtual office environment.
A voice-first platform for virtual co-working, Commons allows you to jump in and out of discussions with your team at any time. Comparing the remote team communication on common with other platforms, I found that it's 7-10X quicker and more efficient than any other platform. Aside from that, the audio and video chats are smoother here than they are with some other platforms.
Key Features:
- Collaborative function
- Easy to use intuitive tool
- Security features available
Pricing:
Free to use for all users
Free Trial:
N/A
Pros & Cons :
- Offers a social platform for remote teams to connect and collaborate.
- Includes features like group chats, video calls, and file sharing.
- Integrates with popular project management tools like Asana and Trello.
- Customizable for company branding and culture.
- Limited features compared to other collaboration tools.
Grapevine Network provides virtual meeting spaces for businesses, teams, and individuals to interact and collaborate in a way that replicates real-life. The software has some built-in functionality to overcome the stress and reality of “zoom fatigue”. Grapevine allows you to build vibrant environments within the system where guests can roam freely and engage with teams efficiently.
Key Features:
- Personalized event rooms are available
- Multitude lounge area
- Virtual event rooms
Pricing:
Plans starts at $30/month, which accommodates five attendees
Free Trial:
Users can request a free trial which is available for 15-30 days.
Pros & Cons :
- Offers a platform for professional networking and career development.
- Includes features like job postings, mentorship opportunities, and event listings.
- Customizable for personal branding and profile optimization.
- Limited features for team collaboration and project management.
- Limited user base compared to larger professional networking platforms.
Moxo provides video messaging, collaboration, virtual data rooms, meetings, task management, and digital signatures-all under one roof. One of the best features I felt about this software is that it stores a history of all interactions so that when a new member joins the data is visible for them. It eventually speeds up work management.
Key Features:
- Collaboration features
- Asynchronous communication
- Virtual data room available
Pricing:
The Starter plan is $100/month for 10 active users and the Business plan is $480/month for up to 40 active users. If you require more than 40 people, contact for custom pricing.
Free Trial:
N/A
Pros & Cons :
- Offers a platform for virtual coworking and networking.
- Includes features like video calls, chat rooms, and screen sharing.
- Offers a range of different "spaces" for different types of work and collaboration.
- Limited features compared to other virtual coworking platforms.
- Learning curve for navigating virtual coworking environment.
Flow Club is designed as comprehensive platform for all kinds of virtual coworking sessions and social interactions to get you in the flow and stay focused among strangers. Ideal for remote and solo workers, This software enables users to host remote coworking sessions. Each of these sessions can be run for 60, 90, or 120 minutes. Post the first introductory 5 minutes, users can switch to work mode and mute themselves. What's more interesting is that in group sessions, hosts can choose to play background music and users can individually turn it off, if required. Intended as a motivational means to get more work done, Flow Club is dedicated to ensuring that people can express themselves freely and work productively.
Key Features:
- Different room categories based on the nature of work or projects
- Sessions are designed as per the Pomodoro technique
- One-on-one and group sessions available
Pricing:
This platform provides a two-week trial (or four-week, if you've been referred), after which It charges $40 per month or $400 per year for an unlimited number of sessions.
Free Trial:
Two-week trial is available
Pros & Cons :
- Includes features like video calls, chat rooms, and screen sharing.
- Offers guided focus sessions and productivity tools.
- Integrates with popular project management tools like Trello and Asana.
- Limited mobile support.
- Limited user base compared to larger virtual coworking platforms.
FAQ
How to choose the best virtual coworking space app?
Organizations should first identify their unique business and remote team needs and browse through different platform options. They should also check the functionality and features provided by other software such as security features, reception services, collaborative functions, costing, and more.
What are the benefits of virtual coworking space?
Essentially, coworking spaces offer a myriad of benefits, such as;
- Focused workspace
- A professional community
- Accountability and productivity boost
- Low maintenance cost
- Cloud storage
- Promotes transparency in the business
Name some platforms that offer virtual coworking space for free
Virtual coworking spaces are successfully adopted by many organizations due to their popularity, flexibility, functionality, and other multiple benefits. Some of the best platforms that offer virtual coworking space for free are Moxo, team flow, commons, and more.
Do virtual coworking platforms boost productivity?
Yes, virtual coworking platforms are known to make the work done by employees and improve efficiency among remote teams. With the time tracking and communications features, companies can establish formal work sessions, plan team breaks, host virtual seminars and retreats and boost productivity and profitability.
