7 Virtual Workplace Software Tools to Boost Your Team’s Productivity

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In today’s increasingly digital world, virtual workspace software is a must-have for any organization wishing to streamline operations and maximize productivity. With countless tools on the market, it can be difficult to decide which one is best suited to your business.To help you make an informed decision, we’ve compiled a list of the top seven virtual workspace software tools along with our selection criteria for choosing the perfect fit. Ready to create your own virtual office? Let’s dive in!If you are looking to learn more about virtual workspaces, then check out our articles on Virtual Coworking Spaces, Focusmate & Virtual Workspaces.

1. What is Virtual Workspace Software?

Virtual workspace software is a type of platform designed to enable teams to collaborate and work together remotely. It provides users with virtual office space, allowing them to access files, share documents, communicate with each other and work on projects from any location.The features available vary from platform to platform, but most provide tools for video conferencing, file sharing, and task management. Additionally, they often offer integrations with popular business applications such as Google Workspace and Microsoft 365. Virtual workspace software can help employees stay productive while working remotely, as well as promote collaboration between team members located in different parts of the world.

2. Overview of the Best Virtual Workspace Software

Focusmate	Best virtual workspace software for boosting productivity with its unique coworking approach.
Wurkr	Best virtual workspace software for remote teams, offering virtual office space with features like video conferencing and screen sharing.
Tandem	Best virtual workspace software for one-on-one collaboration with its real-time communication tools
Teamflow	Best virtual workspace software for team management with a centralized hub for project management and task tracking
Qube	Best virtual workspace software for flexible work arrangements offering customization options for globally distributed teams
Sococo	Best virtual workspace software for socializing with interactive features like avatars and virtual meeting rooms
Work Patterns	Best virtual workspace software for task management with features like to-do lists, time tracking, and project management tools.

3. Selection Criteria to Pick the Best Virtual Workspace Software

3.1 Collaboration Features

Collaboration features enable team members to work together more effectively, regardless of their location or device. Features like real-time editing, file sharing, screen sharing, and video conferencing tools allow team members to communicate, collaborate, and share information in real time. This, in turn, helps improve productivity, reduce misunderstandings, and enhance team collaboration.

3.2. Security

It is important to have virtual workplace software with security measures. This helps protect your data from unauthorized access, theft, and cyber-attacks. Choose software that has encryption and secure authentication protocols. This ensures that your data is secure, which helps prevent data breaches, financial losses, and reputational damage.

3.3. Customization

Customization is important as every workplace has its own specific needs in place. A good virtual workplace software will help you create custom workflows, integrate with third-party tools, and create custom dashboards. All this will then help you optimize your workflow, increase efficiency, and improve collaboration.

3.4. Ease of Use

A user-friendly virtual workspace software makes it easier for team members to adopt and use the software effectively. An intuitive user interface, clear instructions, and easy onboarding can help reduce the learning curve and ensure that all team members can use the software effectively.

4. 7 Best Virtual Workspace Software Tools

4.1. Focusmate

Focusmate is a virtual workspace software that helps teams stay focused and productive while working from home. It offers an easy-to-use video conferencing system that allows meetings to be held between team members, letting them connect easily from wherever they are in the world.The software also features a built-in timer to help keep everyone accountable and on task as well as tools for tracking progress, setting deadlines, and staying organized. Additionally, Focusmate has an intuitive user interface that makes it simple for users to quickly get up to speed with the platform. Whether you're managing remote teams or need a way to stay connected while working remotely, this is an excellent choice for any organization looking for a reliable virtual workplace solution.Key Features

Offers live, virtual coworking sessions to help users stay focused and productive
Provides accountability through virtual sessions with a partner
Encourages users to stick to a schedule and break tasks into manageable chunks

PriceA free forever plan is available. Plus starts at $6.99/month. Business plans are available on request.Pros:

Provides a unique virtual coworking experience that encourages productivity and accountability
Offers a simple and intuitive interface
Can be used on any device with an internet connection

Cons:

May not be suitable for all types of work or all work styles
Requires an internet connection and a webcam to participate in virtual sessions
No real-time collaboration features for team members

4.2. Wurkr

Wurkr is an innovative virtual workspace app that helps businesses stay connected and productive with remote teams. It offers a comprehensive suite of features such as secure video conferencing, task management tools, and even time-tracking capabilities. With the help of the intuitive user interface, users can quickly get up to speed on the platform and start working more efficiently.The software also provides powerful collaboration features such as real-time messaging and whiteboard sharing so that teams can work together in real time from wherever they are in the world. Additionally, Wurkr has built-in analytics capabilities which allow managers to track team performance easily and make sure everyone is staying on task. For businesses looking for a reliable virtual workspace solution, Wurkr is an excellent choice.Key Features

Offers a virtual workspace app to facilitate communication and collaboration between remote team members
Provides a customizable virtual workspace that reflects the branding and culture of the company
Enables remote teams to work together in real-time with shared workspaces and instant messaging

Pricing The monthly plan starts at $4/month/user. Call for more than 250 users.Pros:

Offers a customizable virtual office experience that can reflect the branding and culture of a company
Provides an immersive virtual workspace that facilitates communication and collaboration between remote team members
Enables remote teams to work together in real-time, with shared workspaces and instant messaging

Cons:

Requires a stable internet connection and a device with a webcam and microphone to participate effectively
Can be complex to set up and customize for some users
No support for advanced project management or task tracking features

4.3 Tandem

If you are looking for a comprehensive virtual workplace software solution that helps businesses stay connected and productive then Tandem is the right fit for you. The platform offers an array of features, such as secure video conferencing capabilities, task management tools, and time tracking.Additionally, Tandem has powerful collaboration features including real-time messaging and whiteboard sharing to help teams work together in real-time from wherever they are in the world. It also has built-in analytics capabilities so managers can easily track team performance to ensure everyone stays on task. For businesses looking for an efficient virtual workspace solution, Tandem is an excellent choice.Key Features

Offers a collaborative workspace that allows users to work together in real-time
Provides a range of communication tools, including video conferencing, screen sharing, and instant messaging
Designed for one-on-one collaboration and supports both scheduled and impromptu meetings

PricingFree for up to 4 members. Small teams: $49/month, Medium: $99/month & Large: $399/month.Pros

Offers a range of communication tools, including video conferencing, screen sharing, and instant messaging
Designed for one-on-one collaboration, with support for both scheduled and impromptu meetings
Simple and user-friendly interface

Cons

May not be suitable for larger teams or more complex projects
Limited features compared to other virtual workspace software

4.4. Teamflow

Teamflow is an innovative virtual workplace software solution that streamlines collaboration and communication. Users can easily organize tasks and projects, share files securely, and chat with colleagues in real time.The platform also offers powerful analytics tools to help managers track team performance and ensure everyone stays on task. Teamflow also features video conferencing capabilities so remote teams can stay connected no matter where they are in the world. Plus, its intuitive user interface makes it easy for users to get up and running quickly. If you're looking for a comprehensive virtual workplace software solution that helps keep teams productive and efficient, look no further than Teamflow.Key Features

Offers a virtual office experience that enables team members to work together in real-time
Provides a range of management tools, including task tracking, project management, and team analytics
Designed to help managers monitor team progress, optimize workflows, and improve team communication and collaboration

Pricing One plan $50per user/monthPros:

Offers a variety of management tools, including task tracking, project management, and team analytics
Helps managers monitor team progress and optimize workflows
Improves team communication and collaboration

Cons:

More expensive compared to other virtual workspace software
Limited customization options
May require technical expertise to set up and manage

4.5. Qube

Qube is a great virtual workplace software solution designed to enhance collaboration, communication, and efficiency in businesses. Its intuitive user interface facilitates quick onboarding and project initiation. It also offers powerful analytics capabilities that enable real-time tracking of team performance.To ensure data security, the software provides a secure file-sharing platform that eliminates potential security risks. Additionally, its video conferencing feature enables remote teams to stay connected, irrespective of their location. In summary, Qube is an all-encompassing virtual workplace software solution that guarantees productivity and efficiency for teams.Key Features

Enables real-time collaboration among users regardless of location or device through a virtual office experience
Provides a customizable virtual workspace that mirrors the culture and layout of an in-person office
Facilitates flexible work arrangements, including remote work, hybrid work, and distributed teams

Pricing FreePros

Offers a virtual office experience that allows users to work together in real-time, regardless of location or device
Provides a customizable virtual workspace that reflects the layout and culture of an in-person office
Designed to facilitate flexible work arrangements, including remote work, hybrid work, and distributed teams

Cons

Limited management and project tracking features compared to other virtual workspace software
Customization options may require technical expertise

4.6. Sococo

Sococo is an all-in-one virtual workspace software solution that allows teams to work together in real time, no matter where they are., Users can interact with one another via video conferencing and audio chat, create task boards and assign tasks to team members, as well as manage shared documents and files.It also offers various collaboration tools, such as shared whiteboards and document annotation capabilities. Sococo is a great choice for teams who need to stay connected while working remotely or on the go. The intuitive user interface and powerful features like the watercooler chat room make it a good fit as a virtual office for remote teams.Pricing 10 seat minimum at $13.49/per seat/per month, 100 seat minimum at $24.99/per seat/ per month.Key Features

Facilitates remote team members to connect and socialize through virtual social spaces, providing a virtual office experience
Allows customization of the virtual workspace to align with the layout and culture of a physical office, enhancing the user experience
Features a variety of communication tools, such as video conferencing, screen sharing, and instant messaging, to enable seamless collaboration and teamwork.

Pros:

Offers a virtual office experience that includes social spaces for remote team members to connect and socialize
Provides a customizable virtual workspace that reflects the layout and culture of an in-person office
Includes a range of communication tools, including video conferencing, screen sharing, and instant messaging

Cons:

Limited task tracking and project management features compared to other virtual workspace software
More expensive compared to other virtual workspace software

4.7. Charma

Charma is a virtual workplace software designed to help teams collaborate and manage their work more efficiently. It offers a range of features to help teams streamline their workflows and improve communication, including task management, time tracking, and project management tools.One of the key features of Charma is its task management system, which allows teams to create and assign tasks, set deadlines, and track progress. The software also includes time-tracking tools, which enable team members to log their time and provide insights into how much time is being spent on each task.Key Features

Provides a virtual workspace optimized for task management and productivity
Includes features for task tracking, time management, and project management
Helps users stay organized and focused with customization options for different workflows

Pricing$0 per person/month for up to 4 people, Startup: $8 per person/month for Up to 25 people, Contact for enterprise pricing.Pros:

Offers virtual workspace online that is designed to optimize task management and productivity
Provides a range of features, including task tracking, time management, and project management
Designed to help users stay organized and focused, with customization options to suit different workflows

Cons:

Limited communication and collaboration features compared to other virtual workspace software
No virtual office experience or social spaces for remote team members
Can be more expensive compared to other task management software.

5. FAQs

What is a virtual office app?

A virtual office app is a software tool that enables remote teams to work together in a virtual environment by providing access to collaboration tools, communication channels, and other virtual office features.

Why use a virtual workspace?

There are several reasons to use virtual workspace, including the ability to work remotely, reduce costs associated with physical office space, increase productivity and collaboration among team members, and improve work-life balance.

What are the disadvantages of virtual offices?

Some of the disadvantages of virtual offices include communication and collaboration issues due to lack of face-to-face interaction, difficulty in establishing a team culture, and challenges in maintaining work-life balance.

How does a virtual workspace work?

Virtual workspace typically works by providing remote teams with access to a range of collaboration and communication tools, including chat, video conferencing, task management, file sharing, and other virtual office features. These tools enable team members to work together as if they were in the same physical office, regardless of their location.